Quick Sleep

Here's a quickie, but I showed this to Venkat, and it made his day, so chances are good that others don't know about this handy keyboard shortcut. I used to always rely on my PowerBook to go to sleep successfully when I close the lid. But every once in a blue moon, something doesn't work right, and I open my laptop bag to a red-hot laptop. I suspect that it's latch related (and several other folks have suggested that this was the case). Now, I've taken to putting my machine to sleep before closing the lid. There are of course a variety of ways to do that; my recent common one was to hit the power button, which gives you the shut-down options dialog, and sleep is one of them. That's what Venkat's been doing.

But I recently ran across a better combination: Apple-Alt-Eject provides instant sleep (the Eject key is the one that ejects CD's, just above the delete key). One keyboard chord, and I have a sleeping laptop. I love it when I can cut a 2-step process down to a single keychord!

Mmmmmmmm...Fresh Apps

One of my ThoughtWorks colleagues turned me on to this one. Most Mac OS X applications check for updates on startup (so many, in fact, that I'm surprised when I let something that doesn't do this get out of date). But each application has to do this on their own. That's where AppFresh fits. From the site:


AppFresh helps you to keep all applications, widgets, preference panes and application plugins installed on your Mac up to date. All from one place, easy to use and fully integrated into Mac OS X. AppFresh works by checking the excellent osx.iusethis.com for new versions and lets you download and install available updates easily.


Not only does it find the applications you need to update (which they mostly do themselves...mostly), AppFresh also handles the chore of downloading the DMG file, extracting it, mounting it, installing the application, and unmounting. No muss, no fuss. You just tell it to update an application and Voila...it's updated.

Pimp my shell

When I switched over to Ruby development, I said goodbye to Eclipse and IDEA. I was never one to shy away from a terminal so the transition back to a text editor (I tend to use TextMate and ViM) and iTerm was an easy one.

At ThoughtWorks I worked on one client project at a time, and maybe one or two open source ones. Now at Relevance there are weeks when I work on four client projects and a half dozen open source projects (thanks to open source Fridays). To make things more difficult, I've got a mix of Subversion and Git projects.

To ease the transition back and forth between projects I:

• Got scm information in the bash prompt. This is something the git folks have been doing for long time.


• Abstracted out the scm commands I use most frequently. In other words, I can now type up or commit instead of svn up / git pull vs svn commit / git commit && git push.
  


• Created an alias that takes me back to the root of my project by guessing it from the SCM structure.


• Showed the current project in iTerm's tab title.


• Displayed the previously executed command in the tab title (next to the project).


• Rounded out the tab title by alternatively showing the currently running command if one was currently running.


• Made it notice new projects as I checked them by implementing automatic aliases to project directories.

None of these was especially difficult but each of them has improved my shell environment. Thanks to Alan Cooper and Edward Tufte, I am beginning to understand that good usability doesn't necessarily require difficult technical solutions. Indeed, coming up with each idea and a seamless UI for it was harder than implementing it.

The features described above came down to making my shell environment:

• Tell me about my current context.


• Adjust based on the context.

I think that part of the reason we use MacOS is because it does some of this for us. It changes the menus based on which app is in focus. CoverFlow gives us a visual indication of where we are in the stack of files we're looking at. Maximizing a Safari.app window only maximizes it as far as it needs to in order to horizontally fit the content.

What else do you think your shell environment should do for you? Why?

Opening emailed Office documents

How hard can it be? I upgraded to Office 2008 SP1 on my work laptop (I only use iWork on my home machine) and now I can't seem to open Microsoft Office documents that have been emailed to me. How could they break this? Well, long story, and I'm actually more interested in fixing it. So, following these steps did it for me:

* Download MisFox, then double-click on "MisFox.prefPane" to install
* In the MisFox system preferences pane pick the File Mappings tab
* Scroll down the list till you find "Word Document" and the .doc file extension
* Double click on that line to open the editor
* Set the Creator Code to MSWD and the File Type to W8BN
* Check "Resource Fork is Significant"
* Repeat last steps for Excel, setting the code to XCEL and the type XLS8
* Repeat for Powerpoint, setting the code to PPT3 and the type to SLD8

Thanks to my colleagues at ThoughtWorks for figuring this out.

Unexpected utilities

There are many things on the Mac that just work so well that you hardly think about them, never mind looking for a utility that improves them. And then you stumble across a utility and after a short while you wonder how you lived without it before...

One of these areas is unarchiving. You just double-click the archive file in Finder and something runs in the background that opens it. What else would you want? Turns out you want The Unarchiver. Not only does is support more archive formats, including the dreaded StuffIt ones, but it also deals with the already supported ones better.

Another area is software update. Apple's Software Update works well, the big packages from Adobe and Microsoft have decent updaters, and, more surprisingly, most application written by indie developers have good and consistent update functionality. The latter is actually thanks to the excellent Sparkle framework. If you are a developer check it out. That said, what else could you ask for? Download and use AppFresh for a while and you'll know.

Widening Columns

One of the things I find myself doing all the time is making columns wider in Open and Save dialogs. I have a bunch of file names that are really long (the downloadable names of my presentations), and I find myself grabbing the little handle at the bottom of the column a lot to widen the column. Last month's MacWorld to the rescue. You can double-click on the little abraded area at the bottom of the column and it will resize the column to accommodate the longest file name.

Going one step further, you can right-click on the abraded area and get a pop-up menu that lets you choose one of three options: Right Size This Column, Right Size All Columns Individually, and Right Size All Columns Equally, as shown here:


Try as I might, I couldn't get a keyboard shortcut to stick for this (normal keyboard shortcuts don't seem to work in Open and Save dialogs). If anyone can, I'll be grateful. But this is good enough: rather than resizing by hand with the mouse, I can let if figure out the correct size (alas, still with the mouse).

Scrial Consistency

About a decade ago, I worked with a colleague (named Terry) who was obsessed with finding the right way to organize his day. He and I had long digressive conversations about how best to manage tasks, calendars, email, etc. During that time, I studied things like the Covey method heavily. One of the enduring things I took from the Covey stuff was the distinction between the urgent and important. Lots of things are both, but there are some things in life that are urgent but not important and others that are important but not urgent. Terry and I discussed this category a lot, because busy people tend to ignore that quadrant the most.

Fast forward to today. I don't use the Covey system any more because it does not match my work habits well. I've struggled for a while putting together an effective way to handle my increasingly complex ToDo lists. I keep finding some applications that handle parts of what I need well, but fall down on other parts. For example, I've been using TaskPaper for a while, which I like because it's very simple, text based, and lightweight. But the thing that TaskPaper doesn't do well is handle the semi-recurring stuff, like haircut or dentist appointments: recurring appointments that fall into the "I need to do this 6 weeks after the last time I completed it" category. For that, I've been using a special purpose tool called Sciral Consistency (commercial, with a "try before you buy" option). It's not really a ToDo list manager so much as way to handle that specialized relationship between semi-recurring tasks and calendars. The Sciral Consistency site says that it handles the following types of conditions:

• They don't have deadlines or rigid time intervals associated with them.


• In order to gain and retain their benefits, you must perform them on a regular basis over a long period of time.


• The ideal amount of time that elapses between completions of a particular task are unique to that task. To gain the maximum benefit you shouldn't do them too frequently or infrequently.


• They can be carried out by you with minimal or no coordination with other people.


• They are often “routine” tasks for which you have not firmly established a habit of carrying them out as second nature.


• They are (in the words of Stephen Covey) “important, but not urgent.”

Sciral Consistency handles these things using a unique calendar view, which looks like this (also from their site):




You create tasks with threshold values: after I finish this task, I need to do it again between 10 and 14 days from the finish date. You can have a bunch of these calendars. Like the last bullet point says, it is great for handling recurring "important but not urgent" tasks. I've been using Sciral Consistency for a while, and it serves me well.


I'm still on the lookout for a comprehensive solution. Recently, I've become mostly addicted to OmniFocus, a great GTD inspired task manager, which somewhat handles this special case. I haven't succumbed to the GTD religion, but like the Covey stuff before, I've assimilatedwhat I consider the good parts and made them part of my routine. I'll say more about OmniFocus once it has sunk into my work habit.